Looking for how you'll travel to and from fixtures and events? All the latest information with regards on how you'll get to and from fixtures you'll find here. Things such as how to reclaim millage costs and insurance policies.
Travelling To Fixtures
Our BUCS Officer Amy Hargrave will book all coach travel for the BUCS weekly teams that require coach hire to travel to fixtures. We will try to group teams who are travelling to the same destination, so your team may be sharing with another sport. Amy will share all details of coach travel plans, including leave times, via the BUCS Weekly Fixtures email, usually sent on a Friday morning each week ahead of the next Wednesday's fixtures.
For smaller teams, hire cars from our partners at Enterprise will be used, with members of the team driving to and from fixtures. We will book these on behalf of the team, and usually ask for at least 2 named drivers per car, to allow for breaks. All named drivers need to register for a Unviersity Driver's Permit in advance, and to do this you will need your drivers license number to hand. It's a good idea to ensure that everyone on the team who holds a license fills out this form, we can register multiple drivers per car, so the driving can be shared. The application can take up to 5 days to be authorised, so try to apply as early as possible prior to any travel.
If you are driving a University hired Enterprise car for funded activity, Northumbria Sport will reimburse fuel up to a pre-agreed amount (please note that this has to have been built into your club travel budget, ask your Club Development Officer for more information). Only pre-authourised travel costs will be available to be claimed back from Northumbria.
The Student Expenses Form linked below will be how you claim back fuel. When submitting the expenses form, you will need to ensure that you insert your faculty as 'Campus Services' so Northumbria Sport can approve your request. Your student "sport supervisor" is whoever agreed your expenses. Please note that evidence of expenditure will be required - so keep your receipts as supporting documents! Once completed, the link for submission is included at the top of the form.
The following link will take you to the Student Expenses Claim Form:
If you are driving a University hired Enterprise car for self-funded activity, your club will need to pay a fee at least 48 hours in advance of the trip, via our student contributions payment link below. You will be responsible for returning the car with the same amount of fuel.
Please note that any speeding or parking fines incurred whilst driving a hire vehicle will be the responsibility of the driver to pay, regardless of whether the trip has been funded by the University or not.
Away Fixture Requirements
Before any team can travel to an away fixture, Team Captains must submit an Away Trip Form a minimum of 12 hours before departure. Without submitting this, the team will NOT be able to travel to their fixture. The submission for the away trip form is included at the top of the document that is linked below:
The Team Captain will also need to complete a 'Sports Travel Risk Assessment' for their team online via the link below. Your Away Trip Form will be needed as a supporting document for your risk assessment, so complete the above form first!
The link below will take you to the Travel risk assessment page, please ensure you select the correct option of 'Sports Travel':
The document linked below provides you wth all the Emergency Contacts that you will need for travel, both in the UK and abroad:
If you have any questions regarding away travel, get in touch with your Club Development Officer (Jade Featherstone or Keir Tattersdill), or for BUCS funded travel contact Amy Hargrave.
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